Saturday, September 3, 2011

Create an Outlook Email Signature


With today’s high speed internet access its imperative that you protect yourself from the outside world. One of the best ways to do this is to install a broadband router or firewall between the internet and you computer(s). Routers have dropped in price over the years so there is no reason not to have one.

Routers are used to block or filter certain types of network traffic from reaching your computer. They are configurable so you can tell it what you want to come in and what you want to stay out.

Different signatures can be used for new messages, replies or forwards and also for different email accounts if you have more than one configured in Outlook. Signatures can contain plain text, HTML, images, links and business cards. These signatures are customizable and you can apply themes as well as different fonts to them.

To add a signature to Outlook, click on the Tools menu, then Options and then the Mail Format button. Finally click on the Signature button. For Outlook 2010 go to the File tab, then click on Options, Mail and then the Signatures button.
The first thing you want to do is make sure you are setting up the signature for the right email account from the drop down list on the right. If you only have one email account in Outlook then you don't need to worry about this part.
Outlook Signature
Click on the New button and type a name for your signature. This is in case you have more than one that you want to use and makes it easy to choose between them. Now you can choose if you want to use the signature for new messages, replies/forwards or both. After you name your signature you can type in what you want it to say and then format it to your liking. You can also add a picture or link etc to customize it further. When you are finished click on Ok and it will be inserted next time you click on New Message.
Outlook Signature

Computer Help Resources and Fixes


Service Pack 1 for and Windows 7 and Windows Server 2008 R2:
http://www.microsoft.com/downloads/en/details.aspx?
Service Pack 2 for Windows Server 2008 and Windows Vista:
http://technet.microsoft.com/en-us/windows/dd262148.aspx
Virus Information and Utilities
Spyware Removal Tools and Information
Microsoft Malicious Software Removal Tool:
http://www.microsoft.com/security/malwareremove/default.mspx
Miscellaneous links
Startup item database. If you ever wondered what all those startup items on your computer are for, here is where you can find out.
http://www.windowsstartup.com/wso/browse.php?l=0
or
Ever wanted to test the speed of your DSL or cable line? Check out this link.
http://www.speedtest.net/
Definitions for those “techie” terms you are always hearing.
http://www.webopedia.com/
Clean your PC for free.
http://www.ccleaner.com
Make a password reset boot disk for Windows XP
http://support.microsoft.com/?kbid=305478

Setting Up a Cable/DSL Router With Wireless


Some routers/firewalls will also monitor outgoing traffic for suspicious behavior associated with viruses etc. They can help keep viruses out of your computer but are not 100% effective.
Broadband routers are a form of a hardware firewall. There are also software firewalls which are less effective.
Some of the more common and inexpensive brands of routers for home use are made by Linksys, Netgear and D-Link. They usually range from $50 to $100 for the average home router. This is an example of a Netgear wireless router. A non-wireless router will not have the antenna.

Installing a broadband router is fairly simple, especially if you don't need wireless capabilities. We will cover both types of installations here.
Wired installation
If you don't plan on going wireless then you will be performing a wired installation of your router.
The first thing to find out is whether you have a static or dynamic IP address. Most of the time it will be dynamic so if you don't know then you can assume it dynamic and you should be ok. If you have a static IP address then you will need to know what it is to enter it in your routers settings.
Next you need to know if you use a name and password to get online. Some companies like SBC make you sign on to use the internet. These settings can be stored in the router so you do not have to enter them to get online each time.
Now you can determine your physical setup. The basic setup consists of the phone line coming from the wall into your Cable or DSL modem. From there you will have a network connection using a Category 5 network cable that will run from the network or Ethernet port on the modem to the WAN or Internet port on the back of the router. From the back of the router you will have 4 or 5 ports that you can use to connect the router to your computer(s) network/ethernet port. Your setup will look something like this.
As you can see you can have multiple computers sharing the same high speed internet connection at the same time.
If you do not use a name and password to get online or have a static IP address you should be able to hook up your equipment like shown and then get right online. You should power on your modem first, then the router and then your computer. The router gets its information from the modem and your computer gets its information from the router. You should make sure DHCP is enabled on the router if you don't use a static IP address so that your computer will get its IP address from the router.
To access your router to check the settings you need to open a web browser and type the IP address of the router into it. Most of the time the IP address will be 192.168.0.1 or 192.168.1.1. Your manual will tell you which one to use.
Then you will need to put in the name and password to gain access to the router. Most of the time the name is blank and the password is admin. Once again refer to the manual to make sure. You should also change the default name and password to make your network more secure.
Here is an example of the type of screen you will see when you log into your router. Its fairly self explanatory once you get in there.
On this screen you can see where you can put in your user name and password if your ISP requires it for connectivity.
You can also check whether you get your IP address from your ISP or if you use a static IP address.

Wireless installation
Setting up your wireless network requires a little more skill and patience. You will still need to hook up the equipment like shown in the wired example except you will not have the cable going from the router to your computer.
You need to make sure you have a wireless port or card on your computer and make sure it is on to be able to use the wireless internet connection.
Finding your wireless connection will vary depending on what version of Windows you are using and if you are using the software that came with the router or having Windows try and find it for you. Since most Windows users use Windows XP, we will use that for our example.
Once you have everything hooked up, Windows should find your wireless connection. Keep in mind that if you see more than one connection it may be finding your neighbors router as well. You can name your router in the setup so you will know for sure which one is yours. You should get a popup message like the following.

From here you can click to view the available wireless networks. If you don’t get the popup message you can right click the computer icon and pick view wireless networks. Once you do this you will see a screen that shows what wireless networks Windows has found. In this example there were two networks found.
You then would click on your network and click on Connect. If you have setup a WEP key you would enter the key in the Network Key box. WEP stands for Wired Equivalent Privacy and provides security by encrypting data over the wireless radio waves. You can setup a WEP key in the WEP settings under wireless security in your router. What this does is block others from accessing your wireless network unless they know the key that you have entered in the router. Once you put the key in there you won’t have to re-enter it again.
Once you have connected to your wireless network you can now start using the internet. You can double click your connection icon by the clock to see the status of your network and strength of your connection.
From here you can disable the connection and check the properties of the connection such as your IP address.
One important thing to check if you are having connection problems is to make sure Windows is managing your wireless settings. You can go to your network places or connections and right click the wireless connection and choose properties. From here click on the Wireless Networks tab and make sure the Use Windows to configure my wireless settings box is checked. You can also view the available networks from here and set the priority of the available connections that Windows can connect to.

Windows 7 Wireless Connection Management


To open the wireless management tool open the Network and Sharing Center from Control Panel and choose the Manage wireless networks link on the left. If you have any wireless networks in use they will be shown here.
Win7 Wireless
You can right click your connections to get to their properties to change settings for that connection. You can change things like connecting automatically when the signal is in range, moving it up the list and changing or viewing the security key. You can also rename the connection if needed.
Clicking on Add will allow you to manually setup a wireless connection where you will enter the network name, choose a security type, encryption type and security key for the connection.
Win7 Wireless
There is also an option to create an ad hoc connection which is a temporary network connection used for sharing files or an internet connection between 2 or more computers. You can also use security settings and security keys with this type of connection.
Win7 Wireless
Clicking on Adapter properties will open the typical Windows network connection interface where you can manage things such as IP address, DHCP settings, file and printer sharing and adapter settings.
Wireless Properties
Profile Types is where you can choose which users of the computer can use the wireless accounts. All-user profiles only will let anyone with an account on the computer use the wireless connections. Per-user profiles will let other users create their own wireless connections that they can modify and control.
Wireless Profiles

WPA vs. WPA2 Wireless Security


If you have a wireless router at home then I'm sure you have setup some type of wireless security. If you haven't then you better think about doing so ASAP. 


You may have noticed all the different types of options you have to choose from to secure your wireless network.

One of the options you may see would be WEP (Wired Equivalent Privacy). WEP is an older method and is now considered to be inadequate because it can easily be hacked because of flaws in its encryption methods. WEP works by using secret keys, or codes to encrypt data. Then there is the next level called WPA (Wi-Fi Protected Access) which offers stronger encryption compared to WEP.

If you have newer networking equipment you should have an option for WPA2. WPA2 is a newer version of WPA and has been available on all certified wireless hardware since 2006. If your wireless router is older than 2006 then it may be time for an upgrade if you are worried about security.

Although WPA is still very secure it has been found to be vulnerable to hacking in some cases. WPA2 provides stronger wireless security than WPA and is stronger than WPA due to its superior encryption algorithm. WPA2 is part of the 802.11i standard and has been designed from the ground up. 802.11i uses the concept of a Robust Security Network (RSN) which supports additional security capabilities. WPA2 requires the use of stronger wireless encryption than what WPA does making it harder to hack. WPA only supports TKIP encryption while WPA2 supports the AES (Advanced Encryption Standard) based encryption mode with stronger security. WPA2 also doesn't allow the use of the TKIP (Temporal Key Integrity Protocol) algorithm like WPA does which has known security holes.

One potential downside to WPA2 is that it requires more processing power compared to WPA and it can slow down a network if you are using older hardware that is not in sync with WPA2. If your wireless network hardware is compatible with WPA2 then performance hits will minimal and you most likely won't even notice.

Most home users should be ok with either WPA or WPA2 as long as you have a proper password. You should make sure your password is as complex as you can by using upper and lower case letters, numbers and special characters.